Delaware PTA Reflections Toolkit

The following steps will help you run a successful Reflections program. If you have any questions, please contact Terri Carpe, DPTA Reflections chair (

All Participants (schools or individuals) should contact Deanna Rolland to be put on distribution list for DPTA Reflection updates (



November 23, 2018:    2020-2021 Theme Search Contest entries are due to DPTA Office

December 31.2018: Deadline to register for Reflections.

January 25, 2019:    Up to 5 entries in every art category and grade division at local PTA/VIP Unit level are due to DPTA

Week of February 25, 2019: State Winners announced

If you wish to participate as an individual (independent of a PTA), skip to Step 7 under 2018-2019 Reflections Contest ‘Heros Around Me.’


Reflections program consists of two parts

1). Search for a future Reflections theme (see 2019-2020 Reflections Theme Search Contest)

2). Submit art entries in one or more categories using the current year’s theme, ‘Heros Around Me.” (See 2018-2019 Reflections Contest ‘Heros Around Me.


2020-2021 Reflections Theme Search Contest 

The search is on for the future National PTA Reflections theme!

One exceptional concept may be chosen to inspire thousands of students across the nation and in American schools overseas to create original works of art in dance, film, literature, music, photography and visual arts.

DPTA may submit up to 5 entries for review by National PTA. Past themes are not considered.

The National PTA Theme Search Contest Winner receives $100 and recognition at the Annual National PTA Convention.

Submissions can be made via email to or mailed to the DPTA office (925 Bear-Corbitt Rd, Bear, DE 19701-1323). They must be received by November 23, 2018 (NO EXCEPTIONS). Local PTA units should establish due dates prior to DPTA’s date.

Theme search contest is only open to students who attend a school with an active PTA.


18-19 Theme Search Packet instructions

18-19 Theme Search Packet Instructions (spanish)



18-19-Theme Search Student Packet

18-19 Theme Search Student Packet (spanish)


WATCH THE NPTA VIDEO TO GET INSPIRED!!!  2018-19 Reflections Call for Entries

2018-2019 Reflections Contest ‘Heros Around Me”

DPTA’s Reflections program is open to all students in the Delaware, regardless of whether they attend a school with an active PTA or not. The steps below outline how to run a school-wide program. It can be used by PTA and non-PTA schools. Non-PTA schools and individual participants should also review Step 7 – Non-PTA Participation/Individual Participation rules.


Step 1: Start the Arts

Walk through a step-by-step process for engaging students, parents and educators in Reflections while learning about resources and tools provided by DPTA and National PTA.

  • Watch the DPTA Reflections Webinar from 2016-17 (no significant changes for 2018-19)  DPTA Reflections Training 16-17
  • Attend a 2018-19 Webinar – October 22, 2018 7pm.  (To Register: Contact for more information. (CANCELLED)
  • Review preliminary DPTA 2018-19 Training Powerpoint Presentation   2018-2019 DPTA Reflections Training
  • Register for participation by December 31, 2018 - (click Register with National PTA on the Right side)


Step 2: Organize and Plan Your Program 

Recruit a committee/team of volunteers to assist with program tasks. Also recruit community arts professionals to review artwork and determine awards.


Step 3: Promoting Reflections

Share announcements widely using PTA, school and community communication channels. Be sure to include a deadline and drop off location as well as submission instructions.


Step 4: Organize Artwork for Judging

First, check-in entries and review artwork for qualification. Organize entries by division and category, then assign them to a judge.

  • Welcome judges with a copy of program rules and score card (18-19- Judges Instructions).  Instruct judges to follow the guidelines spelled out in the program rubric when scoring entries.
  • Ensure judges review the student’s artwork title and artist statement included on the student’s entry form, but do not reveal the student’s name.
  • Assign awards to all qualifying entries. Award levels may include: Award of Excellence, Award of Merit, Honorable Mention and Participant.
  • Submit school winners (up to 5 entries in every art category and grade division) online by due date (January 25, 2019)
  • Visual Arts will be dropped off during the week ending January 25, 2019 for judging in person (Photographs of visual arts must be uploaded prior to dropoff).  The DPTA Reflections Visual Arts Submission Form form should be included with the visual arts at drop off.  Drop Off Dates/Times/Locations TBD.
  • For guidance for online submissions, review 17-18  Reflections Guide for Online Submissions. (if procedures change from 2017-18, this link will be updated)


Step 5: Celebrate and Recognize Your Participants

  • Start with the 18-19 Celebrate Guidelines to help plan your event.
  • Share the Media Advisory and Press Release with local media.
  • Present the Student Certificate and other awards available at the PTA Store.
  • Learn about National Awards opportunities. State winners will be recognized at an awards ceremony to be held at a date/time TBD.


Step 6: Wrap Up

  • Be sure to thank school staff, community partners, PTA members and judges. Consider this template Thank-you Letter for Volunteers.
  • Organize information to share with PTA and school leaders. Consider this Sample Program Evaluation to archive notes for next year.
  • Report participation in the Reflections program by January 26th.  This can be done online (see above for online instructions – Step 4)


Step 7: Non-PTA Participation/Individual Participation

Additional requirements are needed for those who are not participating via a local, active PTA unit. Please review these requirements for complete details. Some highlights are:

  • Students who wish to participate who do not attend a school with a PTA that is in good standing, will need to join DPTA as a VIP member. Cost is $10. A parent may join in place of the student. Parents only need to join once if more than one student wishes to participate.
  • Students who attend a school that has a PTA that is in good standing, but not running the Reflections program will not need to join DPTA.
  • Non-PTA-requirements
  • 18-19-student’s-packet VIP
  • Become a VIP Member


Any questions  – please contact DPTA Reflections Chair, Terri Carpe (