The following steps will help you run a successful Reflections program. If you have any questions, please contact Terri Carpe, DPTA Reflections chair (email@example.com).
All Participants (schools or individuals) should contact Terri Carpe to be put on distribution list for DPTA Reflection updates (firstname.lastname@example.org).
November 18, 2016: 2018-19 Theme Search entries are due to DPTA Office (open only to PTA units).
January 27, 2017: Up to 5 entries in every art category and grade division at local PTA/VIP unit level are due to DPTA Office. Individual VIP submissions are due by this date as well.
Week of February 28, 2017: State Winners announced
If you wish to participate as an individual, skip to Step 3 for art specific rules and Step 7 for additional requirements under 2016 -2017 Reflections Contest ‘What Is Your Story’.
Reflections program consists of two parts – search for a future Reflections theme and the art submissions using the current year’s theme ‘What Is Your Story’.
2018 -2019 Theme Search Contest
The search is on for the future National PTA Reflections theme!
One exceptional concept may be chosen to inspire thousands of students across the nation and in American schools overseas to create original works of art in dance, film, literature, music, photography and visual arts.
DPTA may submit up to 5 entries for review by National PTA. Past themes are not considered.
The National PTA Theme Search Contest Winner receives $100 and recognition at the Annual National PTA Convention.
Submissions can be made via email to email@example.com or mailed to the DPTA office (925 Bear-Corbitt Rd, Bear, DE 19701-1323). They must be received by November 18, 2016 (NO EXCEPTIONS). Local PTA units should establish due dates prior to DPTA’s date. Theme Search Entry form should be updated prior to distribution to students (all areas in yellow). Be sure to include page 2 which lists prior themes.
Theme search contest is only open to students who attend a school with an active PTA.
2016 -2017 Reflections Contest ‘What Is Your Story’
DPTA’s Reflections program is open to all students in the Delaware, regardless of whether they attend a school with an active PTA or not. The below steps outline how to run a school-wide program. It can be used by PTA and non-PTA schools. Non-PTA schools and individual participants should also review Step 7 – Non-PTA Participation/Individual Participation rules.
Step 1: Start the Arts
Walk through a step-by-step process for engaging students, parents and educators in Reflections while learning about resources and tools provided by DPTA and National PTA.
- Take the Reflections Leader e-learning course.
- Watch the Delaware PTA Reflections Webinar
- Consider the National Standards for Family-School Partnerships to ensure your Reflections program meets its intended potential.
Step 2: Organize and Plan Your Program
Recruit a committee/team of volunteers to assist with program tasks. Also recruit community arts professionals to review artwork and determine awards.
- Review the 16-17 Reflections Guide for Local Leaders.
- Customize your 16-17 Reflections Tool Checklist to organize tasks and schedule deadlines.
- Consider using the 16-17 Reflections Tools Volunteer Sign-Up to help recruit volunteers with specific skills/interests.
Step 3: Promoting Reflections
Share announcements widely using PTA, school and community communication channels. Be sure to include a deadline and drop off location as well as submission instructions.
- Consider these 16-17 Reflections Tools Tip for Promotion
- Distribute posters/flyers or create your own using the Reflections Visual Standards and logo.
- Posters and Flyers:
- Distribute the 2016 Student Entry Form & Rules (PTA Schools Only)
- Reference the 16-17 Rules Summary (En Espanol) and full set of rules for national qualification:
- 16-17 Rules: Official Rules (En Espanol)
- 16-17 Rules Special Artist (En Espanol)
- 16-17 Rules: Dance Choreography (En Espanol)
- 16-17 Rules: Film Production (En Espanol)
- 16-17 Rules: Literature (En Espanol)
- 16-17 Rules: Music Composition (En Espanol)
- 16-17 Rules: Photography (En Espanol)
- 16-17 Rules: Visual Arts (En Espanol)
Step 4: Organize Artwork for Judging
First, check-in entries and review artwork for qualification. Organize entries by division and category, then assign them to a judge.
- Welcome judges with a copy of program rules and rubric (Judging Guidelines & Rubric) and instruct them to complete their Judging Score Card using the rubric.
- Ensure judges review the student’s artwork title and artist statement included on the student’s entry form, but do not reveal the student’s name.
- Assign awards to all qualifying entries. Award levels may include: Award of Excellence, Award of Merit, Honorable Mention and Participant.
- Submit school winners (up to 5 entries in every art category and grade division) online by due date (January 28, 2017)
- Visual Arts will be dropped off during the week ending January 28, 2017 for judging in person (Photographs are still required to be uploaded online). The DPTA Reflections Submission form should be included with the visual arts at drop off. Drop Off Dates/Times/Locations TBD.
- For guidance for online submissions, review 16-17 Reflections Guide for Online Submissions.
Step 5: Celebrate and Recognize Your Participants
- Start with the Reflections Celebration Guide to help plan your event.
- Share the Media Advisory and Press Release with local media.
- Present the Student Certificate and other awards available at the PTA Store.
- Learn about National Awards opportunities. State winners will be recognized at an awards ceremony to be held in April 2017.
Step 6: Wrap Up
- Be sure to thank school staff, community partners, PTA members and judges. Consider this template Thank-you Letter for Volunteers.
- Organize information to share with PTA and school leaders. Consider this Sample Program Evaluation to archive notes for next year.
- Report participation in the Reflections program by January 28th. This can be done online (see above for online instructions – Step 4) or complete form and email/mail to DPTA. (PTA Registration & Participation or VIP Unit Participation form)
Step 7: Non-PTA Participation/Individual Participation
Additional requirements are needed for those who are not participating via a local, active PTA unit. Please review these requirements for complete details. Some highlights are:
- Students who wish to participate who do not attend a school with a PTA that is in good standing, will need to join DPTA as a VIP member. Cost is $10. A parent may join in place of the student.
- Students who attend a school that has a PTA that is in good standing, but not running the Reflections program will not need to join DPTA.
- 16-17 DPTA Reflections Nonpta requirements
- 16-17 Reflections Form VIP Student Entry
- Become a VIP Member
Any questions please contact DPTA Reflections Chair, Terri Carpe (firstname.lastname@example.org).